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By | 02.07.2023

How to Write an Address in English


When it comes to writing an address in English, there are certain conventions and formats that you should follow. Whether you are sending a letter or filling out a form, knowing how to properly write an address can ensure that your mail reaches its intended destination. In this article, we will discuss the standard format for writing an address in English.

To start, it is important to include the recipient’s name on the first line of the address. This should be followed by the street address, including any apartment or suite numbers. It is crucial to include all necessary information to help the mail carrier identify the location correctly.

After the street address, you should include the city or town name, followed by the state or province, and finally the ZIP or postal code. It is essential to write the city, state, and postal code in capital letters, with a comma separating them. For example:

John Smith

123 Main Street, Apartment 4B

New York, NY 10001

It is important to note that the order of the lines may vary depending on the country. In the United States, the typical format includes the recipient’s name first, followed by the street address, city, state, and ZIP code. However, in other English-speaking countries, such as the United Kingdom, the format may differ.

In the United Kingdom, addresses are traditionally written in a different order. The first line usually includes the recipient’s name, followed by any company name or department. The second line should include the building number, street name, and any additional information, such as a floor or flat number. The third line consists of the city or town name, followed by the county if applicable, and the postal code. For example:

John Smith

XYZ Company

123 High Street



When writing an international address, additional information may be required. In addition to the standard lines mentioned above, it is essential to include the country name in capital letters on the last line. This helps the mail carrier identify the correct country of destination. For example:

Maria Garcia

321 Calle Principal

Guadalajara, Jalisco 45050


In some cases, it may be necessary to include additional information, such as a post office box or an attention line. A post office box address can be used when mail is not delivered directly to a physical address. An attention line is used when sending mail to a specific person or department within an organization. For example:

Jane Doe

PO Box 789

Los Angeles, CA 90001

When writing an address, it is crucial to use clear and legible handwriting or typeface. It is recommended to use a standard font size and avoid using all capital letters, as this can make the address difficult to read. Additionally, it is important to double-check the address for accuracy and completeness to ensure that your mail reaches its intended recipient.

In conclusion, writing an address in English follows a specific format to ensure efficient mail delivery. By including the recipient’s name, the street address, city, state, and ZIP code in the correct order, you can ensure that your mail reaches its destination. Remember to adjust the format based on the country you are sending the mail to, and always double-check the address for accuracy.

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